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How To SignUp for The PennDOT Mentor-Protege Program

PennDOT MPP Update June 2023

This is an update on June 7, 2023, from Daryl St. Clair of PennDOT on the status of the PennDOT Mentor-Protege Program (MPP). This update is primarily focused on the consulting cohort.

See links to helpful MPP documents below:

Just copy and paste the links below into your emails to refer Potential Mentors or Proteges to the PennDOT Mentor-Protege Program.

Refer a potential Mentor to the PennDOT Mentor-Protege Program

Or you can;

Refer a Protege to the PennDOT Mentor-Protege Program

Just the act of completing the appropriate MPP Questionnaire will automatically create their MPP profile, and send them an email with instructions for the next steps. Please ask “pre-existing” users of PRA or DBE Supportive Services to use their existing PRA email addresses and/or use their employee company email addresses if they don’t have a PRA user yet. This will help to ensure that duplicate users are not created in PRA. Thank you.

Note:

Protege firms should only complete (1) one MPP Protege questionnaire until they have graduated from the program.

Every member of a potential mentor firm that wants access to the MPP should complete the Prime Mentor MPP Questionnaire. This means that one PennDOT Prime Firm may have multiple “Potential Mentors”  that have completed the survey. Since Mentoring occurs on the firm level, this does not negatively impact the program and may help potential mentor firms manage the program easier.

Click The Image Below To See The Full Playlist of Open MPP Calls.

See direct links to Open MPP Q&A Session Calls below:

7.20.23 PennDOT MPP Navigational Call – Mentor Protege Pairing Process (15:27)

This was a navigational session conducted on 7.20.23 for the PennDOT Mentor-Protege Program project pairing process. Visit ProRankAcademy.com to learn more.

  • 1:00 How do Mentors begin the process of selecting a protege to mentor on a project?
  • 1:27 How do I know if I’m enrolled in the MPP?
  • 1:42 Adding project details
  • 2:05 Finding Proteges from your cohort to select for teaming request
  • 5:10 How do proteges receive notification of a pairing request?
  • 6:19 How do mentors know if their protege selection for teaming on a project has been accepted?
  • 6:48 An admit must approve the project for a Mentor/Protege team to move forward
  • 7:30 Executing the MOU between Mentor and Protege.
  • 10:36 Developing a Work Plan (Samples, Best Practices, and Templates review)
  • 11:27 Uploading a Work Plan with Anticipated Start Date
  • 12:34 Approval of the Work Plan by an PennDOT
  • 12:53 What happens if our Work plan is denied initially?
  • 13:09 Surveying the MPP experience of Mentors and Proteges.
  • 13:53 Protege’s view of their Work Plan

6.22.23 MPP Open Q&A Call (46:32)

This was an open Q&A session conducted on 06.22.23 for the PennDOT Mentor-Protege Program (MPP). Visit ProRankAcademy.com to learn more. Please use the video time stamps below to navigate directly to specific topics covered on this call:

  • 03:21 What is the MPP designed to do for firms?
  • 03:30 What is an Underutilized DBE?
  • 03:41 How to sign up for the MPP as a protege?
  • 04:28 How to sign up if you’re not already a ProRank Academy member?
  • 04:50 Can I save my survey and complete it later?
  • 05:49 What is the purpose of the MPP?
  • 06:08 What are the MPP Tiers?
  • 06:19 Explain Tier 1
  • 06:49 What happens once the survey is completed?
  • 06:54 MPP Program Rooms
  • 07:07 African American owned MPP firms will be placed in the Underutilized rooms
  • 07:18 Explain the Cohorts of the MPP
  • 07:45 Explain Tier 2
  • 07:58 Explain Tier 3
  • 08:00 How are the members of group rooms separated?
  • 08:24 How do proteges connect with mentors on PRA?
  • 10:10 When will the mentor begin mentoring a protege?
  • 10:46 Where do members go to find resources about the program?
  • 16:54 What are the time stamped links under the videos on the MPP resource page?
  • 17:00 Where on the Resource page can you find links to program documents?
  • 17:36 Can the resources be found if you’re not a PRA or MPP member?
  • 19:06 Do you have to meet requirements to be a mentor or protege?
  • 19:30 Invite your own Mentor or Protege to the program
  • 19:57 How to find jobs and projects on PRA?
  • 20:27 How to Network with primes by sending the MPP projects
  • 21:26 Why should you upload a profile picture?
  • 22:12 Search the PRA Community for potential mentors who may want to partner with your firm
  • 25:38 Accessing the public version of the MPP Resource Room
  • 26:10 How to invite your own mentor
  • 26:45 Identifying mentors in ECMS
  • 33:32 Explain how CUF works in the MPP
  • 34:05 Can equipment be shared between mentors and proteges?
  • 36:00 How do I promote my firm to a mentor?
  • 38:35 Tips for searching PRA
  • 41:18 Does PRA have any additional classes to learn about ECMS?
  • 44:29 Will this call be available to review later?

6.8.23 MPP Open Q&A Call (52:56)

This was an open Q&A session conducted on 06.08.23 for the PennDOT Mentor-Protege Program (MPP). Visit ProRankAcademy.com to learn more. Please use the video time stamps below to navigate directly to specific topics covered on this call:

  • 1:12 PennDOT MPP Update
  • 8:00 Determining which Cohort your firm belongs in for PennDOT MPP/Invoicing issues
  • 11:50 Goal Participation
  • 14:02 How to bid for your scope of work?
  • 16:02 Offering your services to contractors
  • 17:00 How does PennDOT separate levels of Pre Qualification?
  • 17:53 How can service providers count towards DBE goals?
  • 18:50 What are NAICS Codes and are they the same as Work Class Codes?
  • 19:26 How do I use the Site Wide Search on PRA?
  • 21:25 Are NAICS codes compatible with Work Codes?
  • 22:02 How to view a DBE company profile in PRA to find NAICS codes?
  • 24:22 What’s the best way to team with a Mentor?
  • 24:45 How do I view a list of potential mentors and make a connection request?
  • 25:40 Connect with anyone on PRA
  • 28:12 Can I embed a link to my Capabilities Statement in a PRA message to a Mentor?
  • 29:50 How can I send an MPP Project notice to a potential Mentor?
  • 30:15 What is the importance of using your face as the profile image on PRA?
  • 30:48 How to recruit Mentors into the program?
  • 31:33 How to filter the PRA Community?
  • 33:18 Please explain the Contractor Work Plan?
  • 34:00 Explain the Protege’s usage of their Mentor’s equipment during the MPP project (CUF)?
  • 36:40 How to add additional Work Class Codes.
  • 43:30 Can PennDOT projects without the MPP Provision be used in the MPP?
  • 45:10 Where can MPP program documents be accessed on PRA for MPP members?
  • 48:30 Can we review this call and other MPP Q&A Calls?
  • 49:00 Where can links to the MPP Questionnaires be found?

3.3.23 PennDOT MPP Open Q&A Call 

This was an open Q&A session conducted on 03.03.23 for the PennDOT Mentor-Protege Program (MPP). Visit ProRankAcademy.com to learn more. Please use the video time stamps below to navigate directly to specific topics covered on this call:

  • 00:20 – Intro
  • 1:02 – MPP considerations for SOIs
  • 5:13 – Accessing the MPP Resource Page
  • 6:44 – Accessing and understanding MPP Documents
  • 9:02 – How to determine your Tier (Only Proteges have Tiers) Prime Mentors all live in Tier 3.
  • 15:19 – How is a firm determined to be “Underutilized”
  • 17:08 – Why the MPP has Tiers and Cohorts?
  • 17:56 – How to export MPP Room reports
  • 19:10 – The Importance
  • 19:55 – How to get from Tier 2 to Tier 3
  • 21:08 – How to navigate MPP Rooms
  • 21:40 – How to connect with room members
  • 23:17 – Tier room course navigation
  • 25:45 – Accessing Tier Room documents
  • 26:10 – Tier Room Discussions
  • 27:09 – When can we connect with Mentors?
  • 28:56 – When to submit MPP Documents
  • 29:53 – Accessing the PennDOT Q&A Discussion
  • 31:18 – Using the Tier 3 Consultants Room
  • 35:19 – Using the PRA Jobs & Project Poster to solicit Mentors or Proteges for the MPP
  • 39:00 – PRA Contact Us forms
  • 39:42 – Making connections in the PRA community
 

2.02.23 PennDOT MPP Open Q&A Call

This was an open Q&A session conducted on 02.02.23 for the PennDOT Mentor-Protege Program (MPP). Visit ProRankAcademy.com to learn more. Please use the video time stamps below to navigate directly to specific topics covered on this call:

  • 00:48 – How Proteges can invite Mentors to the Program
  • 01:51 – How to get started with the PennDOT Mentor-Protege Program for Mentors
  • 3:31 – How existing PRA users can become Mentors
  • 3:54 – Use your existing PRA Email!
  • 4:38 – When is the Workplan Submitted?
  • 4:59 – MOU Submittal and Worplan Submittal Continued
  • 5:23 – Navigating the MPP Resource Page
  • 5:58 – Using Time Stamps on the MPP Resource Page
  • 6:17 – Accessing MPP Documents
  • 6:55 – MPP For Companies Or Individuals?
  • 7:04 – What if my Company is in the MPP Program but I am not?
  • 18:46 – Tier 3 Room review
  • 19:21 – The Tier 3 MPP “Members Tab”
  • 19:48 – How to access room member profiles
  • 19:55 – How to request connections with room members
  • 22:25 – Underutilized Vs. Non-Underutilized proteges explained
  • 23:21 – What are Underutilized Alternate Proteges?
  • 24:41 – Can a Mentor have multiple MPP Projects?
  • 25:37 – How to use MPP Room Reports
  • 27:31 – How to filter the Tier 3 Room for Uderutiilized protege
  • 31:59 – Accessing Tutorials On PRA
  • 32:27 – How to refer A Mentor for Proteges
  • 33:19 – What happens when I complete the MPP Survey
  • 34:31 – How to view MPP notices In PRA
  • 36:16 – The best practice of having an Underutilized Alternate Protege when a NonUnderutalized Protege is selected.
  • 38:57 – DBE Vs. MPP project participation explained
  • 40:16– Is the company or the person the Mentor?
  • 42:27 – Clarify the MOU Submittal
  • 44:13 – Is It too late to submit the MOU?

01.19.23 PennDOT MPP Open Q&A Call

This was an open Q&A session conducted on 01.19.23 for the PennDOT Mentor-Protege Program. Visit ProRankAcademy.com to learn more.

  • 01:17 – Protege SignUp
  • 04:26 – Can Proteges be viewed by region? (Yes)
  • 13:41 – Are they any new program updates? (Yes)
  • 18:53 – Can our company use the Muti-Account feature to share access? (Yes)
  • 25:45 – How do Sub-Accounts work with Mult-Accounts?
  • 35:08 – MPP Referral Links
  • 42:39 – Pathways to PennDOT Events
  • 43:46 – PRA Podcast

1.5.23 MPP Navigational Open Q&A Call

This was an open Q&A session conducted on 12.15.22 for the PennDOT Mentor-Protege Program. Visit ProRankAcademy.com to learn more.

  • 00:28 – Call Agenda
  • 03:05 – Accessing Past MPP Open Q&A Calls
  • 04:27 – MPP Streamline Signup Process (Proteges)
  • 06:16 – MPP Streamline Signup Process (Mentors)
  • 08:21 – MPP Room Reports
  • 10:56 – Can “Underutilized” Proteges be on multiple MPP Projects?
  • 12:44 – Making Connections & Sending Messages
  • 16:17 – Embedding Links in PRA Messages
  • 17:56 – Using the PRA “Community Page” to Make Connections
  • 18:50 – How to Check Pending Notifications
  • 20:21 – PRA Community Page Filters
  • 22:24 – Editing Your PRA Profile
  • 23:05 – Creating Resumes & Capabilities Statements
  • 24:40 – The PRA Jobs & Projects Board
  • 26:03 – The Resume Dashboard
  • 26:55 – MPP Notices
  • 28:09 – Using ECMS to Find Potential MPP Mentors
  • 28:12 – Finding ECMS From Google
  • 28:50 – Entering ECMS As A Guest
  • 29:57 – Accessing Upcoming Construction Bids on ECMS
  • 31:11 – How to View the List Of Planholders on ECMS
  • 33:25 – Where to Get a Direct Link to the “Mentors Questionnaire” on MPPSurvey.com
  • 34:15 – How to Access the Public MPP Resource Page
  • 36:46 – Finding Consulting Mentors on ECMS
  • 37:20 – Using the ECMS Business Business Partner Search to Get ConsultantEmails
  • 40:44 – Finding PennDOT ECMS Training on PRA
  • 42:18 – ECMS For Contactors 22.2
  • 43:54 – ECMS For Consultants 22.3
  • 44:57 – Accessing ECMS Independent Study Courses
  • 47:26 – Accessing the MPP Program Documents
  • 49:29 – How to View Connection Requests

12.15.22 PennDOT Mentor-Protege Program Open Q&A Session

This was an open Q&A session conducted on 12.15.22 for the PennDOT Mentor-Protege Program. Visit ProRankAcademy.com to learn more.

  • 00:29 – Session Agenda
  • 02:06 – How To Access the primary PennDOT Mentor-Protege Program Course
  • 05:58 – How to Access Courses in any MPP Tier Room
  • 08:39 – The Purpose of Tier 1
  • 09:12 – The Purpose of Tier 2
  • 12:32 – The Purpose of Tier 3
  • 12:52 – Navigating the MPP Room Tabs
  • 13:05 – Making Connections in Rooms
  • 14:42 – Accessing PennDOT Training Courses
  • 21:43 – Tips for Recruiting Mentors
  • 25:17 – Advanced Tips for using MPP Info in ECMS
  • 30:25 – The MPP Resource Page Review Where to find MPP Calls
  • 31:56 – Sending PRA Links
  • 36:38 – Submitting Resumes & Capabilities Statements
  • 37:56 – Accessing SubAccounts
  • 42:36 – MPP Resource Video Time Stamps
  • 45:50 – MPP Romm Reports (New Filterable Column Headers)
  • 52:28 – Using The DB/DBE Mapper To Find Firms
  • 1:00:00 – I’m A Protege, Why don’t I have A Tier?

12.8.22 PennDOT Mentor-Protege Program Open Q&ASsession

This was an open Q&A session conducted on 12.8.22 for the PennDOT Mentor-Protege Program.  Check with us on Thursdays at 11:00 AM or Register HERE for the next live Thursday MPP Q&A Call. Please see the links below to the topics covered in the video above.

  • 00:14 – Tentative Agenda
  • 01:16 – Protege SignUp at http://MPPSurvey.com
  • 03:37 – Mentor SignUp at https://prorankllc.com/penndot-mpp-pr…
  • 05:11 – Can Non-Owners Fill out The Form at MPPSurvey.com?
  • 05:23 – MPP Protege Requirements
  • 05:56 – MPP Mentor Requirements
  • 06:36 – Can you be a Mentor to more than one Protege?
  • 08:01 – Can you explain the MPP Tiers?
  • 08:18 – Using the Sitewide Search
  • 08:55 – Using MPP Rooms
  • 09:36 – MPP Cohorts Explained
  • 10:37 – MPP Tiers Explained
  • 11:49 – Tier 1 Explained
  • 13:19 – Accesses MPP Room Courses
  • 14:29 – Accessing MPP Room Discussions
  • 15:59 – Tier 2 Explained
  • 18:49 – Tier 3 Explained
  • 22:53 – Can Prime Mentors see or Help Tier 2 Proteges?
  • 25:31 – The Importance of Adding a Profile Picture
  • 26:00 – Submitting Capabilities Statements
  • 27:41 – Adding Subaccounts
  • 31:34 – When should Mentors submit their MOUs?
  • 32:13 – MPP Room Report Review
  • 36:38 – The MPP Resource Page Review
  • 37:51 – Underlized Utilized Proteges Explained
  • 39:44 – Why Mentors should consider Underutilized Proteges
  • 41:00 – How will Mentors know which Proteges are available?
  • 44:04 – When to Tell other Potential Mentor Teams that you have been selected
  • 44:34 – Underutilized Proteges as Alternatives
  • 45:21 – Reviewing & Utilizing MPP Project Notices
  • 47:04 – How to Find Underutilized Proteges
  • 50:13 – The DB/DBE Mapper
  • 51:41 – The PennDOT ECMS Contractor Search Tool

12.1.22 PennDOT Mentor-Protege Program Open Q&ASsession

This is a video from the 12.1.22 MPP Open Q&A Call. Check with us on Thursdays at 11:00 AM or Register HERE for the next live Thursday MPP Q&A Call. Please see the links below to the topics covered in the video above.

  • 2:33 – How to Use Sitewide Search Feature | How Do I Use the “Group Rooms” for the MPP?
  • 4:19 – How to Engage Mentors in the Tier 3 Rooms
  • 10:44 – How to SignUp via MPPSurvey.com
  • 11:56 – Editing Your PRA Profile
  • 14:23 – Viewing Connections in the Activity Feed
  • 15:00 – Ideas for Making New Connections
  • 20:00 – How to View MPP Notices
  • 25:00 – How to Ask PennDOT MPP Questions Directly
  • 28:00 – How to Access & View MPP Roo Reports
  • 35:00 – How to Access the PennDOT Contractor Search Tool
  • 35:49 – How to Access and Utilize the DBE Mapper
  • 38:15 – How to Access and Utilize the Event Calander
  • 38:52 – How to Access and Utilize the MPP Resource Page
  • 39:05 – A Tip for Tier 3 Proteges ” How to Recruit Mentors”
  • 39:20 – A Tip for Mentors “How to Recruit Proteges”
  • 39:36 – MPP Resource Room Videos & Time Stamp Links
  • 40:06 – Accessing Key MPP Program Documents
  • 40:28 – How to Return Documents & MOUs
  • 41:11 – How to Access The PRA Podcast

This video is a walkthrough of the PennDOT Mentor-Protege Program’s (6) most commonly asked questions. This video was revised on 3.20.23 to reflect the most current program updates.

See excerpts below;

  1. MPP Mentor Streamlined Sign-Up Form(New!)

  2. MPP Protege Sign Up

  •  00:08 – MPP Purpose & Background
  • 04:10 – FAQ #1 – Am I eligible to be a protege? If so, how/where do I signup?
  • 08:10 – FAQ #2 – Am I eligible to be a mentor? If so how/where do I signup?
  • 11:09 – FAQ #3 – Can you please explain the MPP Cohorts?
  • 13:15 – FAQ #4 – Can you please explain the MPP Tiers?
  • 17:34 – FAQ #5 – Can you please explain the MPP Rooms on ProRank Academy?
  • 32:29 – FAQ #6 – How o Do I View Upcoming MPP Projects before they are listed on ECMS?
     
     
     

This is an update on July 15, 2022 from Daryl St. Clair of PennDOT on the status of the PennDOT Mentor Protege Program (MPP). General MPP Overview:

  • 0:51 – Mitigating potential program barriers
  • 1:26 – What’s in it for the mentors (Consultant Cohort)?
  • 1:59 – Can a protege pursue multiple projects at once?
  • 2:47 – Becoming familiar with PRA
  • 3:17 – Asking your MPP questions directly to PennDOT through PRA
  • 3:34 – Mentors DO NOT fill out the survey at mppsurvey.com! Mentors Signup at http://ProRankAcademy.com by setting up a profile and answering their profile questions.
  • 3:46 – Start of MPP Program Guide Review
  • 4:52 – MPP Stakeholder Roles
  • 5:48 – Program Framework
  • 7:00 – Can consultant mentors have multiple proteges?
  • 9:04 – What’s in it for the mentors (Construction Cohort)?
  • 10:02 – Flexibility with Commercial Useful Function (CUF)
  • 11:35 – How will the MPP impact construction prequalification?
  • 13:05 – Mentor Invoicing, Invoicing Log & Workplan Submission
  • 13:55 – Finding upcoming MPP projects before they are on ECMS

5-5-22 PennDOT Mentor Protege Event KickOff Video

This is ProRank’s portion of the May, 5 2022 PennDOT Mentor-Protege KickOff Event. See the sections by topic times below:

  • 0:10 – Presentation Overview
  • 0:45 – Who Is ProRank?
  • 15:09 – MPP Program Framework
  • 16:05 – Mentor – Protege Partnering
  • 23:47 – The Underutilized Pool
  • 27:18 – MPP Training Deployment

MPP Protege – Generic Welcome Video

This is a generic MPP welcome video for all protege tiers.

  • 0:08 – The Primary Purpose of the PennDOT Mentor-Protege Program
  • 0:18 – The MPP Cohorts  (Construction/Consulting)
  • 0:28 – MPP Cohort Tiers Explained (1,2,3)
  • 1:04 – PennDOT ECMS Status – MPP Tier Correlation Explained
  • 2:00 – This Program focuses on PennDOT Civil Construction  & Engineering Opportunities
  • 3:03 – Contact Us with any further questions

6 Tips For Partnering With Primes (36:48)

This video provides an overview of 6 Tips for getting started with the PennDOT MPP Program for Tier 3 Proteges once they have been enrolled. See links to each of the 6 Tips below.

  • 00:54 – Accessing PRA
  • 04:37 – Tip #1: Complete Your PRA Profile
  • 14:09 – Tip #2: Upload Your Capabilities Statement
  • 19:21 – Tip #3: Engage Prime Mentors
  • 28:39 – Tip #4: Use The Document Tabs to Find Program Information
  • 31:25 – Tip #5: Use Discussions Forums To Ask Questions
  • 34:27 – Tip #6: Contact Us For Further Assistance

MPP Mentor – Navigational Tutorial (36:15)

This video is an overview of how Potential Mentors signup and participate in PennDOT’s Mentor-Protege Program. See the linked video sections below.

  • 00:00 – Session Agenda
  • 07:53 – Changing Your Primary Email Address
  • 09:37 – PRA Social Sign-In
  • 11:00 – Mentor Profile Edits
  • 12:11 – Finding The MPP Rooms on PRA
  • 15:37 – Mentor MPP Rooms Review
  • 18:07 – Navigating MPP Rooms
  • 22:12 – Understanding PRA Room Types 
  • 26:10 – Making Connections & Sending Messages
  • 30:37 – Tips for reviewing Potential Protege Profiles

PennDOT MPP Profile Edits & Choosing Cohorts For Mentors (31:07)

This video is a walkthrough of the Mentor signup process for PennDOT’s Mentor-Protege Program.

See links to the key video segments listed below:

  • 3:10 – How to access the MPP Group Rooms
  • 4:10 – Consultant Organizational Mentor Profile Settings
  • 9:55 – Determining who will be the mentor’s primary point of contact
  • 10:55 – Prime mentor’s view of the MPP Rooms after successful profile update, (Prime-Mentor MPP Validation)
  • 18:50 – Individual Retired Mentor Profile Settings
  • 21:07 – Retired mentor’s view of the MPP Rooms after successful profile update, (Retired- Mentor MPP Validation)
  • 21:30 – Retired Individual Mentors will also see the Tier 2 cohort rooms,
  • 22.50 – MPP Room Privacy explanation

See links to helpful MPP documents below:

See links to helpful MPP rooms and discussions below: (Please note: You will already need to be a room member for the links to work.)

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